Note: Hourly rates will vary for payments under PAYE status or via an umbrella company



  • Greet visitors in a friendly and approachable manner. Determine visitor needs in a professional manner.

  • Offer refreshments where appropriate.

  • Direct visitors to the correct destination.

  • Ensure knowledge of staff movements in and out of organisation.

  • Monitor visitor access and maintain security awareness; be aware and report suspicious activity.

  • Ensure back-up when absent from reception desk which should not be left unattended for any longer than is absolutely necessary.

  • Issuing new employees and contractors with Mosaic passes.

  • Prepare correspondence and documents, as and when requested to do so.

  • Dealing with deliveries/collections

  • Managing conference and meeting room bookings.

  • At the end of each day print the next day's meeting room schedules and insert into snap frames on meeting room doors.

  • Ensure that meeting rooms are fully facilitated and prepared and are clean and tidy, ready for use.

  • Monitor and maintain reception equipment.

  • Control stationery / office supplies inventory and advise of any stock requirements.

  • Asset tagging all stock using Mosaic system

  • Keep stock room / cupboards tidy and hazard-free at all times.

  • Tidy and maintain reception area to an exceptional standard.

  • Provide general administrative support to all departmental sections as required.

  • Printing, scanning, filing and laminating.

Skills and Experience:

  • Secondary school / further education qualifications generally required

  • Strong administrative and clerical skills

  • Advances use of computers and relevant software application - Microsoft Office

  • Customer service principles and practices

  • Approachable and friendly demeanour

  • Positive attitude

Applicants must be eligible to live and work in the UK to apply for this position and will be required to provide the appropriate original evidence. Throughout the business, CarmichaelUK promotes a culture where diversity is welcomed and celebrated. We place paramount importance on our inclusive recruitment philosophy and will do our very best to support those applicants who may need adjustments in order to take part in the recruitment process. Please do let us know if you require any additional assistance by calling us on 020 8522 8888 and we will be pleased to help where possible. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business. To view similar positions at various locations throughout the UK visit our website.

CarmichaelUK is proud to have been named Best Construction & Engineering Recruitment Agency 2017 at the Recruiter Awards


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